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About Syncing

To setup syncing between two calendars, users create one or more “sync connections.”

Dashboard card showing an example sync connection
Sync connection from Calendar on john@alpha.com to Calendar on john@beta.com

Each sync connection has a source calendar and a destination calendar. When an event is created, edited, or canceled on the source calendar, CalendarBridge creates, edits, or cancels a corresponding event copy on the destination calendar. (Edits to event copies on the destination calendar are not synced back to the source calendar — this is to ensure your original events are never corrupted in any way).

Each sync connection also has a number of user-controlled settings that dictate which information is synced from the source calendar to the destination calendar. A sync connection can sync no information about the event (in which case the event copy will simply be an event titled “busy” or “free”), or can sync one or more of subject, description, location, web conference information, and attendees.

Each sync connection also has user-controlled settings to dictate the color and subject of event copies, to help the user distinguish their native events from event copies created by CalendarBridge.

Each sync connection is the same regardless of which plan type it is on. (i.e., if you only need 1 or 2 sync connections, there is no advantage to choosing a premium or pro account).

Important things to note about sync connections:

  1. Edits to event copies will not sync back to the source calendar — event copies should be treated as read only. 
  2. Sync connections are one directional — to sync in both directions between 2 calendars you need 2 sync connections
  3. CalendarBridge does not make copies of it’s own copies.
  4. For Microsoft and Google source calendars, syncing is real-time — changes to the source calendar will typically propagate to the destination calendar within a minute or two.
  5. For iCloud and Internet (.ics) source calendars, syncing occurs every 5 to 10 minutes.
  6. Internet (.ics) calendars are by definition read only and cannot be used as a destination calendar.
Below is a quick video of setting up a sync connection between a Google and Outlook calendars.  The process is the same for syncing two Google calendars and syncing two Outlook calendars.