Combined Booking Links (Collective Availability)

The link format

A combined link is your normal booking URL with more than one handle in it, joined by +:

• calendarbridge.com/book/frank+chad — each person’s default scheduler.
• calendarbridge.com/book/frank_sales+chad_sales — a specific scheduler for each person, written as handle_scheduler.
• calendarbridge.com/book/frank+chad_sales — mix and match; each side is resolved independently.

In other words, take the URL you would normally share — /book/frank/sales — replace the slash with an underscore to get frank_sales, and join it to the next person with +.

Build one from the dashboard

You don’t have to assemble the URL by hand. On the Schedulers page, click Build a combined link in the top-right of the Schedulers card.

1. Pick your scheduler
   Choose which of your own schedulers should drive the link, or leave it on your default one. This scheduler sets the meeting length, booking window, event subject, timezone, branding, and any workflow — the other people only contribute availability.
2. Add your teammates
   Type each teammate’s handle, optionally followed by _ and one of their scheduler names. You can also paste one of their booking URLs and the builder will convert it. Up to five people can share one link.
3. Copy the link
   The finished URL appears at the bottom of the dialog with a Copy button, and an Open button so you can check it before sharing. A combined link works as soon as it exists — there’s nothing to publish.
4. Save it for next time (optional)
   Give the link a name and click Save. It appears under Saved links in the same dialog, where you can copy it, reopen it in the builder to change who’s on it, or delete it.

Saved links

Because a combined link is just a URL, saving one is purely a bookmark for you — it doesn’t create anything on the server and it doesn’t notify the people on it. Saved links are stored with your personal calendar settings, so they follow your login across devices, and you can keep up to 25 of them.

• Copy puts the full URL on your clipboard.
• Edit loads the link back into the builder so you can swap a teammate or point at a different scheduler, then save over it.
• Delete removes the bookmark. Anyone already holding the URL can still book with it — deleting a saved link does not disable the link itself.

Saving the same set of people twice updates the existing entry’s name rather than creating a duplicate.

How availability is calculated

A combined link shows the intersection of everyone’s availability. A slot is only offered when all of the following hold:

• The day is switched on in every person’s weekly availability.
• The time is inside the overlap of everyone’s working hours for that day — a 9–5 and a 10–3 produce 10–3.
• Nobody is busy, on their booking calendar or on any “additional calendars to check” they configured.

Everything else — meeting length, buffers, minimum notice, booking window, timezone, custom questions, event color, video conferencing — comes from the first scheduler in the link. That’s the one the booking is written to.

What happens when someone books

• Availability is re-checked for everyone at the moment of booking, so a slot that filled up in the meantime is rejected rather than double-booked.
• The event is created on the first person’s booking calendar.
• Everyone else on the link is added as an attendee, so the meeting lands on their calendars as an invitation — one event, one thread, no duplicates that can drift apart.
• The booker and their guests are invited as usual.
• Reschedule and cancel links work exactly as they do for a single-person link, and update the meeting for everyone at once.
• If the first scheduler has a workflow, its reminders, follow-up, and webhook apply to combined bookings too.

Troubleshooting

• “This booking link is no longer available.” At least one handle in the link doesn’t resolve — a typo, a deleted scheduler, or a scheduler name that was renamed. Rebuild the link from the dashboard.
• No times are offered at all. The working hours probably don’t overlap. If one person works Mon–Fri 9–5 Eastern and another Mon–Fri 9–5 in a distant timezone, the intersection can genuinely be empty. Widen someone’s hours or shorten the meeting length.
• Far fewer times than expected. Buffers and minimum notice from the first scheduler apply to the whole link, and every person’s busy time is subtracted. See Refining Your Scheduler Availability.
• A teammate’s handle has an underscore in it. That still works — CalendarBridge tries the longest possible handle first before treating an underscore as the scheduler separator.
• More than five people. A combined link supports up to five.